5 tips for being engaged and productive at home office

04/2020, 5 min read

Remote work, has today, become a necessity to keep people safe during the current crisis. Yet, remote work should not be seen as a temporary change but as an opportunity to adopt new way of working for the future. It is important for organizations to provide leadership and to work with their employees to find the best way to adapt and adopt to home office days. Every employee should be able to feel part of a team working together with other home-based colleagues. This is only achieved by having access to the right tools and promoting the right mindset and attitude. The guidelines below will help employees find what works best for them and enables them to adjust to a new work environment.

Dedicated workspace and tools

Being engaged and productive at the home requires the right foundations. A dedicated workspace at home enables you to concentrate on your work when you need to. The right environment, the right tools and access to data processes and storage are needed to guarantee a smooth flow for your working day.

Download the DEDICATED WORKSPACE AND TOOLS infographic here!

Home office

Keep your daily routines

Working from home can be difficult initially, after all in many cases we are fundamentally changing the way we work. Adapting to this change can be helped by establishing a routine. Try to keep to set hours for work, designate time for lunch and breaks, and make sure that you can walk away from work when the day is over. We recommended using the same routine as if you were going into the office; wake up at the same time, eat breakfast and really go to work. This might only mean going to your study but it provides a  clear start for the day. Similarly at the end of the day – leave your study or close your pc when it’s time to start your free time. 

A work time and free time balance is something of which telecommuters should be aware and should be carefully kept separate. Writing just one more e-mail in the evening can easily become two more hours of e-mail correspondence. Lunch and coffee breaks are an important part of your day to keep when at your home office and too easily forgotten. At home you may want to have a break by starting the dish washer or taking your dog for a walk. There are many options and these small distractions can be a great catalyst for innovative ideas when you get back to your work. 

Create a schedule for your week and a to-do list

Many telecommuters need to include some time at the “actual” office as some responsibilities require a physical presence and real human interaction. A good practice is to plan your week in advance and divide the work tasks for a home office day and actual office days based on their requirements. Likewise when you view your meeting schedule for the next week try to allocate tasks in between meetings so that your time is used efficiently and you feel a sense of achievement. Remember that for example, if your child is at home with you while you work, flexibility is needed both ways. Why not prepare lunch together or find some other useful and fun way to spend time together while you are having a small break from work.

One of the most important things at home office is to decide what you want to achieve during your day. A daily to-do list is one way to keep track on the most important things awaiting your attention but make it achievable; if it is too long, it becomes counterproductive. Discuss with your line manager and clearly agree your targets and then split these into smaller tasks to help you prioritize and keep on track. 

Collaborate via video!

Working from home can at times feel lonely so each employee should make an effort to feel part of the work community and that they are working together with the rest of their team. Video connects global and virtual teams and allows them to work together seamlessly. At a home office, meetings will take place in virtual meeting rooms so embrace the video culture and turn your camera on when taking part in a video conference. Video is a great enabler for collaboration and gives you an opportunity to really connect and understand the other meeting participants, not just share presentations. Presentations could be supportive material shared for pre-reading or distributed after the meeting discussion. Elisa Videra’s “video meeting etiquette” to help support you to embrace the online meeting culture and enable you to achieve the best possible video meeting experience. 

Download the VIDEO MEETING ETIQUETTE here!

Your virtual interactions need not all be formal meetings – schedule a morning coffee to start the week with your colleagues or even a daily virtual coffee break so you can chat and exchange views as you would in an actual office! There are a myriad of tools available today to promote virtual working and for creating and maintaining a team spirit when connected to video conferences. 

Data Security

Being aware of data security at home can be even more important than in the office. We have a security team that assesses all the risks associated with our business office but when working from home we are responsible and must carefully consider these aspects for ourselves. Nevertheless, working at home can be as secure as a normal day at the office as long as you remember to stay aware of a few points: 


  • Make sure your workspace is secure. It is important to ensure that sensitive data cannot be seen inadvertently – Be careful that your screen is not visible from an external window, but be sensible, a toddler passing your workspace does not represent a security threat.
  • Work only with the pc your employer has provided and with the software installed on your work pc. You might be tempted continue to work on projects on your own home pc and then send the files to yourself or to a colleague from your private e-mail but without security this is almost same as publishing data directly to the Internet! 
  • Use  secure locations like Cloud for saving and sharing files. A nightmare for all telecommuters is a broken or stolen pc and lost data. So always save your work to a secure location in the cloud. 
  • Secure connection via VPN. Data transfer and access to office systems usually requires a secure VPN. These can often need high bandwidth so be aware that other members of your household sharing your broadband connection may also be using high bandwidth applications (streaming films, gaming etc.) However consider using a VPN connection only when necessary to save your bandwidth for things like video meetings.

Secure solutions with complementing hardware

Choose the most suitable video infrastructure deployment scheme for your needs: on-premise, private Cloud, shared Cloud or hybrid. Elisa Videra connects different vendor technologies, platforms and devices, offering you a full control and integration possibilities.

Interoperability & Gateway Solutions

Enable your video meeting solutions to work seamlessly with one-click. Elisa Videra provides video interoperability solutions connecting modern meeting devices and traditional video conferencing devices to one workflow.

Global Managed​ Services & Monitoring 

Ensure video conference solutions availability and call quality and get peace of mind with our Managed Services; management of your hybrid work environments, emerging issues automatically fixed before they become problems and effortless monitoring.

Professional Services

Leave the technology headaches to us. We help you design, optimise and deliver a fully functioning collaboration solution – tailored and suitable for your needs and requirements. 

Any cloud, any device – we make it work

Provide your people with freedom of choice wherever they meet and work. Elisa Videra designs, integrates, delivers and manages interoperable technology solutions with a can-do attitude.

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